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KalviOneKalviOneSchool Management ERP
How it works

Follow one school day through KalviOne.

Staff do their normal work — mark attendance, post homework, record a payment. KalviOne does everything that follows. Here's a real day, hour by hour.

  1. The school day begins
  2. 7:10 AM

    Driver

    Route 3 starts; driver shares live location.

    KalviOne: Parents see the bus approaching their stop in the app.

  3. 9:12 AM

    Teacher

    Ms. Kavya marks 7-B attendance on her phone.

    KalviOne: Records saved, register updated, absent students' parents alerted on WhatsApp.

  4. 10:00 AM

    KalviOne

    9:30 AM check finds Term 2 installments due within 3 days.

    KalviOne: Fee reminders with the online payment link sent to those parents only.

  5. 10:21 AM

    Parent

    Arjun's parent pays ₹4,500 by UPI from the reminder.

    KalviOne: Payment verified, receipt #10291 generated and sent on WhatsApp as a PDF, ledger updated.

  6. 11:05 AM

    Teacher

    Mr. Rahul posts Maths homework with a worksheet.

    KalviOne: Students see it in their app; parents are notified.

  7. 6:00 PM

    KalviOne

    Tomorrow's exams are checked.

    KalviOne: "Reminder: Term 2 · Mathematics is scheduled for tomorrow" sent to parents — once per exam.

  8. 9:02 PM

    Parent

    A parent messages "fees" to the school number.

    KalviOne: The assistant replies with the pending amount — the office is closed, nobody needed.

Seven moments, and the office didn't make a single phone call. That's the difference between storing data and running your school on it.

Getting started

Go from setup to school operations.

A guided onboarding — our team works alongside yours at every step. Most schools go live within about a week.

  1. 01Day 1Create your schoolSchool profile, academic year, branding and admin users.
  2. 02Day 1–2Import students & staffUpload your Excel/CSV; we validate every row with you.
  3. 03Day 2–3Configure classes & feesClasses, sections, subjects, fee structures and installments.
  4. 04Day 3–4Configure modulesTurn on attendance alerts, WhatsApp, payments, exams and more.
  5. 05Day 4–5Train staffShort role-wise sessions for office, teachers and accounts.
  6. 06Week 1Go liveParents receive their login; daily work moves to KalviOne.
Migration

Moving from your existing system doesn't have to be difficult.

Whether your data is in Excel, CSV, another ERP or paper registers, we validate and import it with you — nothing goes live until you've checked it.

  1. 1Existing dataExcel, CSV, exports from your current ERP, or scanned registers we help digitise.
  2. 2Data validationEvery row checked: missing fields, invalid phones, impossible dates.
  3. 3MappingYour column names matched to KalviOne fields — Std/Sec becomes Class & Section.
  4. 4ImportStudents, parents, staff and fee structures created in one go.
  5. 5VerificationClass strengths and fee totals checked against your records with you.
  6. 6KalviOneClean data, ready for day one. Your original files are untouched.

Import students

Sri Vidya Matriculation School · 2026–27

students_2026.xlsx· 1,284 rows1,271 valid13 need fixing

Column mapping

  • Student NameFull name
  • DOBDate of birth
  • Std / SecClass & section
  • Father MobileParent phone

Rows needing attention

  • Row 214 · Parent phone9 digits
  • Row 377 · Class“7 B” → 7-B?
  • Row 902 · DOB31/02/2014
FAQ

Getting started questions

Can we migrate our existing student data?
Yes. Send us your Excel/CSV files or an export from your current software. We map your columns, validate every row, show you what needs fixing, and import students, parents, staff and fee structures. Your original files are never modified.
Can teachers use it on mobile?
Yes. Teachers mark attendance, post homework and enter marks from their phone — in the browser or the KalviOne mobile app.
How long does onboarding take?
Most schools go live within about a week: setup and import in the first few days, then short role-wise training sessions. Larger schools or complex migrations may take longer; we'll give you a plan upfront.
Do parents need to install an app?
No. WhatsApp alerts and payment links work without any app. The parent app is available for families who want the full view.

Your school has too many systems. Bring them together.

Give your team one platform for managing students, academics, finance, communication and daily operations.

Get started Request a demo