Know every student, from admission to graduation.
Every student gets one profile that the office, class teacher, accountant and principal all read from. Attendance, fees, marks and documents attach to it automatically as the year goes on.
At a glance
- One profile. Personal details, guardians, class history, photo and documents on one screen.
- Linked modules. Attendance %, fee balance, latest marks and bus route appear on the profile automatically.
- Documents on demand. Generate ID cards, bonafide and transfer certificates from the record — no retyping.
- At-risk flags. Students with falling attendance or marks are flagged for the class teacher.
02 · The problem
Student information lives in five different places.
- The admission register has the address, the class teacher's notebook has attendance, and the accounts ledger has fees.
- A parent calls about a pending fee and the office has to check three files before answering.
- Transfer certificates and bonafide letters are typed by hand, so names and dates of birth get mistyped.
- When a student changes section, every list has to be updated separately.
03 · Why the problem exists
It's not your staff. It's the setup.
- Records are created per departmentAdmissions, academics and accounts each keep their own copy of the same student.
- Spreadsheets don't talk to each otherAn edit in one Excel file never reaches the other three, so they drift apart within weeks.
- No single ownerNobody is responsible for the master record, so nobody trusts any one copy.
04 · The KalviOne solution
The student profile becomes the single source of truth.
Admission details are entered once. Class, section, parents and roll number hang off that record, and every other module — attendance, fees, exams, transport, library — writes back to the same profile.
One profile
Personal details, guardians, class history, photo and documents on one screen.
Linked modules
Attendance %, fee balance, latest marks and bus route appear on the profile automatically.
Documents on demand
Generate ID cards, bonafide and transfer certificates from the record — no retyping.
At-risk flags
Students with falling attendance or marks are flagged for the class teacher.
How student management works, step by step
- 1
Import or add students
Upload your existing Excel/CSV or convert an admission enquiry into a student in one click.
- 2
Assign class and section
Place students into classes; roll numbers and class lists update immediately.
- 3
Link parents
Add father, mother or guardian with their mobile number — this is what WhatsApp alerts and the parent app use.
- 4
Let the year fill the profile
Every attendance mark, fee payment and exam result lands on the profile as it happens.
The screens your team will use
Sample data, real layout — this is how the module looks in the KalviOne console.
Students
Sri Vidya Matriculation School · 2026–27
- Arjun RameshClass 7-B · Roll 12
- Diya KrishnanClass 7-B · Roll 13
- Farhan AliClass 7-B · Roll 14
- Ishita NairClass 7-B · Roll 15
- Karthik SClass 7-B · Roll 16
- Meera JosephClass 7-B · Roll 17
Arjun Ramesh
Adm. No. SV-2019-0412 · Class 7-B · Roll 12 · Bus Route 3
Attendance
94.2%
This term · 3 absences
Fees · Term 2
₹4,500
due 15 Oct
Reminder sentLast exam · Term 1
A1 · 91%
Rank 4 of 38
Parents
- Ramesh K (Father)98•••• 4120
- Lakshmi R (Mother)WhatsApp linked
Documents
- Birth certificate
- Transfer certificate (prev.)
- Aadhaar
The complete workflow
Where each step happens and what KalviOne does automatically (highlighted).
- 01Add Student
- 02Assign Class
- 03Add Parent
- 04Academic Record
- 05Attendance
- 06Fees
- 07Exams
- 08Reports
What each role does
Office / Admin
- Admit and import students
- Update details and documents
- Issue ID cards and certificates
Class Teacher
- See the full class list with photos
- Check a student's attendance and marks before a PTM
Accountant
- Open a student's fee ledger from the profile
- See which installments are pending
Principal
- Search any student across the school
- Review at-risk students by class
Parent
- See their child's profile, attendance, fees and results in the parent app
What happens without anyone doing it
- WhenAdmission enquiry convertedKalviOneStudent record created with class, parents and documents carried over
- WhenParent mobile number addedKalviOneParent login and WhatsApp alerts linked to that number
- WhenAttendance or marks dropKalviOneStudent flagged in the at-risk list for the class teacher
10 · Reports & analytics
Reports you don't have to build
- Class strengthStudents per class and section, boys/girls split.
- Student progressAttendance and marks trend for a single student across terms.
- Full exportDownload the student register as CSV/Excel at any time.
11 · Benefits
What changes for your school
- Answer parents in secondsOne search shows everything about a student.
- No duplicate entryDetails typed once are reused by every module and document.
- Clean records at year endPromotions and class changes keep the full history intact.
Student Management: common questions
Can we import our existing student list from Excel?
Can we generate ID cards and certificates?
Can one parent be linked to two children?
Works together with
- AttendanceTeachers mark a class in under a minute; records, reports and parent alerts update on their own.Explore
- Fees & FinanceFee structures, installments, online payment, receipts and reminders in one ledger.Explore
- ExaminationsCreate exams, collect marks from teachers, calculate grades and publish results when you're ready.Explore
Start using Student Management at your school.
Join the pilot program and our team will set up your school, import your data and train your staff. Prefer to see it first? Book a 30-minute walkthrough.