Manage your staff as easily as your students.
Every teacher, accountant, librarian and driver gets a profile, a role that decides what they can see, their class and subject assignments, and a monthly payslip.
At a glance
- Staff directory. Contact, role, qualification and documents.
- Roles & permissions. Built-in roles plus custom roles (set up by KalviOne) with fine-grained permission keys.
- Subject allocation. Teachers see only their classes and subjects.
- Payroll. Monthly payroll runs with downloadable payslips.
02 · The problem
Staff records are scattered and access is all-or-nothing.
- Teacher details are in a file; subject allocation is on the timetable board.
- Everyone shares one admin login, so anyone can see fees and salaries.
- Payroll is calculated in Excel and payslips are typed every month.
03 · Why the problem exists
It's not your staff. It's the setup.
- No role modelWithout roles, the only options are full access or none.
- Allocation isn't recordedWho teaches what lives in people's heads.
- Payroll is a monthly spreadsheetCopied forward and edited by hand each month.
04 · The KalviOne solution
Profiles, roles and payroll in one place.
Add staff once with their role. Roles decide which screens they see. Assign classes and subjects so attendance, homework and marks entry show the right classes. Run payroll monthly and issue payslips.
Staff directory
Contact, role, qualification and documents.
Roles & permissions
Built-in roles plus custom roles (set up by KalviOne) with fine-grained permission keys.
Subject allocation
Teachers see only their classes and subjects.
Payroll
Monthly payroll runs with downloadable payslips.
How staff management works, step by step
- 1
Onboard staff
Add or import staff and send their login.
- 2
Assign role
Teacher, accountant, librarian, driver, office, principal — or a custom role.
- 3
Allocate classes
Map teachers to class-subjects.
- 4
Run payroll
Finalise the month and publish payslips.
The screens your team will use
Sample data, real layout — this is how the module looks in the KalviOne console.
Staff
Sri Vidya Matriculation School · 2026–27
Staff directory · 64
+ Add staff| Name | Role | Classes / Subject | Login |
|---|---|---|---|
| Kavya S | Teacher | 7-B, 8-A · Maths | Active |
| Rahul V | Teacher | 8-A, 9-B · Science | Active |
| Priya N | Accountant | — | 2FA on |
| Suresh B | Librarian | — | Active |
| Murugan K | Driver | Route 3 | Active |
Role · Accountant
- Fees & paymentsAllowed
- PayrollAllowed
- Student contact detailsAllowed
- Exam marksNo access
- School settingsNo access
Payroll · September
₹14.2L
The complete workflow
Where each step happens and what KalviOne does automatically (highlighted).
- 01Staff Onboarding
- 02Role Assignment
- 03Subject Assignment
- 04Daily Work
- 05Payroll
- 06Payslip
What each role does
Admin / Principal
- Add staff and assign roles
- Request custom roles from KalviOne
- Allocate subjects
Accountant
- Run monthly payroll
- Publish payslips
Staff member
- See their own classes and tasks
- Download payslips
What happens without anyone doing it
- WhenTeacher assigned to a class-subjectKalviOneClass appears in their attendance, homework and marks entry
- WhenPayroll finalisedKalviOnePayslips available to each staff member
10 · Reports & analytics
Reports you don't have to build
- Staff directory exportFull list with roles and contacts.
- Payroll summaryMonthly salary totals and payslip history.
11 · Benefits
What changes for your school
- Right access for every roleAccountants don't see marks; teachers don't see salaries.
- No monthly payslip typingPayroll produces payslips directly.
- Clear allocationEveryone knows who teaches what.
On the roadmap: Staff attendance, Leave requests and approvals.
Staff Management: common questions
Can we control what each staff member can access?
Does KalviOne handle staff leave?
Works together with
- TimetableClass and teacher timetables built once and visible to staff, students and parents.Explore
- Reports & AnalyticsAttendance, fee, academic and staff dashboards generated from daily work — no Excel merging.Explore
- AttendanceTeachers mark a class in under a minute; records, reports and parent alerts update on their own.Explore
Start using Staff Management at your school.
Join the pilot program and our team will set up your school, import your data and train your staff. Prefer to see it first? Book a 30-minute walkthrough.