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KalviOneKalviOneSchool Management ERP
Attendance

Attendance without the daily paperwork.

Teachers mark attendance once. KalviOne updates the student record, the class register, attendance reports and parent notifications automatically.

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At a glance

  • Mobile-first marking. Present by default — tap only the exceptions. A class of 40 takes under a minute.
  • Instant parent alerts. Absent and late students trigger a WhatsApp alert to the parent (email if they have no WhatsApp number).
  • Live school view. Office sees which classes have marked and today's school-wide percentage.
  • Ready for report cards. Monthly and term percentages are calculated for you.

02 · The problem

Attendance is taken every day, then retyped every month.

  • Registers are filled by hand and totalled at month end — often from memory.
  • Parents find out their child was absent days later, if at all.
  • The office cannot tell which classes have not submitted attendance yet today.
  • Monthly percentages for report cards are calculated manually in Excel.

03 · Why the problem exists

It's not your staff. It's the setup.

  • Paper is the system of recordData on paper can't be searched, totalled or shared without someone retyping it.
  • No link to parentsInforming parents is a separate task — a phone call that rarely happens on a busy morning.
  • No live viewManagement only sees attendance when someone compiles a report.

04 · The KalviOne solution

Mark once. Everything else updates.

The teacher opens their class on the phone, taps absentees (everyone else is present by default) and submits. The marks are saved against each student, totals roll up to class and school, and parents of absent students are notified.

  • Mobile-first marking

    Present by default — tap only the exceptions. A class of 40 takes under a minute.

  • Instant parent alerts

    Absent and late students trigger a WhatsApp alert to the parent (email if they have no WhatsApp number).

  • Live school view

    Office sees which classes have marked and today's school-wide percentage.

  • Ready for report cards

    Monthly and term percentages are calculated for you.

05 · How it works

How attendance works, step by step

  1. 1

    Teacher selects class

    Only classes assigned to that teacher appear.

  2. 2

    Marks exceptions

    Tap Absent, Late or Leave next to a student; everyone else is Present.

  3. 3

    Submits

    Attendance is saved for the date with the teacher's name and time.

  4. 4

    KalviOne does the rest

    Records, reports and parent notifications update immediately.

06 · Product UI

The screens your team will use

Sample data, real layout — this is how the module looks in the KalviOne console.

Class 7-B · Today

Tap a student to change their mark

7/8 present

What happens when you submit

  1. Student records8 attendance entries saved for today with Ms. Kavya's name and 9:12 AM.
  2. Class register7-B: 7/8 present (88%). Monthly register updated.
  3. Parent notifications1 parent notified on WhatsApp, e.g. "Farhan was marked absent today."
  4. AnalyticsSchool-wide attendance for today and the weekly trend recalculated.
07 · Workflow

The complete workflow

Where each step happens and what KalviOne does automatically (highlighted).

  1. 01Teacher
  2. 02Select Class
  3. 03Mark Attendance
  4. 04Record Updated
  5. 05Parent Notified
  6. 06Analytics
08 · Who uses it

What each role does

  • Teacher

    • Mark attendance for assigned classes
    • Correct a mark the same day
    • See their class's monthly %

  • Office / Admin

    • See which classes haven't marked
    • Print day-wise and month-wise registers

  • Principal

    • Track school attendance trend
    • Spot classes and students with low attendance

  • Parent

    • Get an alert when their child is absent
    • Reply "attendance" on WhatsApp to get this month's %

  • Student

    • See their own attendance in the student app
09 · Automation

What happens without anyone doing it

  • WhenStudent marked absent or lateKalviOne"Dear Parent, Arjun was marked absent on 03 Oct 2026 (Class 7-B)…" sent to the parent the moment the class is submitted
  • WhenParent replies "attendance" on WhatsAppKalviOneAssistant replies with this month's attendance percentage
  • WhenAttendance falls below thresholdKalviOneStudent appears on the at-risk list

10 · Reports & analytics

Reports you don't have to build

  • Daily summaryPresent, absent and late counts by class for today.
  • Monthly registerDay-by-day grid per class, ready to print.
  • TrendAttendance % by week and month across the school.

11 · Benefits

What changes for your school

  • Minutes back every morningNo registers to total or retype.
  • Parents know the same dayAbsence alerts go out as soon as attendance is submitted.
  • Accurate report cardsPercentages come straight from daily records.

On the roadmap: Staff attendance and leave requests.

12 · FAQ

Attendance: common questions

Can teachers mark attendance from a mobile?
Yes. The teacher view works on any phone browser and in the KalviOne mobile app.
Can a mistake be corrected after submitting?
Yes. Teachers and admins can edit a mark; the change is recorded in the audit log.
Do parents get notified for every present mark?
Schools choose. Most send alerts only for absence and late arrival to avoid message fatigue.

Works together with

Start using Attendance at your school.

Join the pilot program and our team will set up your school, import your data and train your staff. Prefer to see it first? Book a 30-minute walkthrough.

Start using KalviOne Request a demo