From exam schedule to report card.
Create the exam once. Parents are reminded the day before, teachers enter marks for their subjects, KalviOne applies your grading scale, and results reach parents only when you publish them.
At a glance
- Exam calendar. Every exam with its date, and an automatic reminder to parents the evening before.
- Teacher marks entry. Teachers enter marks for their students on desktop or mobile; every entry is audit-logged.
- Your grading scale. Configure the grade bands your board uses (A1, A2, B1…).
- Controlled publishing. Results stay hidden from parents until you publish them; publishing notifies parents.
02 · The problem
Exam season means a week of collecting and merging spreadsheets.
- Each teacher sends marks in a different format.
- The exam cell merges files by hand and recalculates totals and grades.
- One wrong cell changes a student's rank and nobody notices.
- Parents wait days for results while everything is cross-checked.
03 · Why the problem exists
It's not your staff. It's the setup.
- Marks are collected, not enteredWhen teachers hand over files, someone else has to consolidate them.
- Grading is a formula in a sheetCopied formulas break silently.
- Results aren't connected to communicationPublishing means printing and distributing separately.
04 · The KalviOne solution
A single exam pipeline from schedule to result.
Each exam (e.g. "Term 2 · Mathematics") is created with its date. Teachers enter marks out of 100 per subject; totals, percentages and grades are calculated with your grading scale. Parents and students see nothing until the school publishes the results — then parents are notified.
Exam calendar
Every exam with its date, and an automatic reminder to parents the evening before.
Teacher marks entry
Teachers enter marks for their students on desktop or mobile; every entry is audit-logged.
Your grading scale
Configure the grade bands your board uses (A1, A2, B1…).
Controlled publishing
Results stay hidden from parents until you publish them; publishing notifies parents.
How examinations works, step by step
- 1
Create the exam
Name and date; parents get a reminder the evening before.
- 2
Teachers enter marks
Each teacher fills a simple grid for their subject.
- 3
Review and calculate
Grades and totals compute automatically while results are still hidden from parents.
- 4
Publish
One click makes results visible and notifies every parent.
The screens your team will use
Sample data, real layout — this is how the module looks in the KalviOne console.
Exams · Term 2 Examination
Sri Vidya Matriculation School · 2026–27
Term 2 exams
4
14–17 Oct
Marks entered
82%
29 of 35 sheets
Pending sheets
6
2 teachers
Parents see
Nothing yet
Until you publish
Exams
| Exam | Date | Reminder | Marks | Results |
|---|---|---|---|---|
| Term 2 · Mathematics | Mon 14 Oct | Sent 13 Oct | Complete | Published |
| Term 2 · English | Tue 15 Oct | Sent 14 Oct | Complete | Hidden |
| Term 2 · Science | Wed 16 Oct | Sent 15 Oct | 4 sections pending | Hidden |
| Term 2 · Social Science | Thu 17 Oct | Due 16 Oct | 2 sections pending | Hidden |
The complete workflow
Where each step happens and what KalviOne does automatically (highlighted).
- 01Create Exam
- 02Day-before Reminder
- 03Marks Entry
- 04Review
- 05Grade Calculation
- 06Publish Results
- 07Parent Notification
- 08Report Card
What each role does
Exam Cell / Admin
- Create exams with dates
- Review marks before release
- Publish or unpublish results
Teacher
- Enter and correct marks for their subjects
- See class performance per subject
Principal
- Review class and subject averages before publishing
Parent
- Get notified when results are published
- View marks and grades in the app
Student
- See exam schedule and results
What happens without anyone doing it
- WhenExam is tomorrow (checked 6 PM)KalviOne"Reminder: Term 2 · Mathematics is scheduled for tomorrow, Mon, 14 Oct 2026." sent to parents
- WhenMarks savedKalviOneTotals, percentage and grade recalculated instantly
- WhenResults publishedKalviOneParents notified and report cards ready to generate
10 · Reports & analytics
Reports you don't have to build
- Subject analysisAverage, highest and pass % per subject.
- Class comparisonSection-wise performance for the same exam.
- Student progressPerformance across exams through the year.
11 · Benefits
What changes for your school
- No more mergingMarks arrive in one place, already structured.
- Correct gradesYour scale is applied the same way to every student.
- Faster resultsPublish the day verification finishes.
Examinations: common questions
Can we use our own grading system?
Can parents see marks while teachers are still entering them?
Can marks be changed after publishing?
Works together with
- Report CardsBranded PDF report cards generated from marks and attendance — per student or whole class.Explore
- TimetableClass and teacher timetables built once and visible to staff, students and parents.Explore
- Reports & AnalyticsAttendance, fee, academic and staff dashboards generated from daily work — no Excel merging.Explore
Start using Examinations at your school.
Join the pilot program and our team will set up your school, import your data and train your staff. Prefer to see it first? Book a 30-minute walkthrough.