Collect fees without chasing anyone.
Reminders go out on schedule, online payments reconcile themselves, receipts are generated instantly.
Collections
Sri Vidya Matriculation School · 2026–27
Today
₹1.21L
27 payments
Pending
₹2.1L
Overdue
₹1.1L
Receipts today
| Receipt | Student | Amount | Mode |
|---|---|---|---|
| #10291 | Arjun R · 7-B | ₹4,500 | UPI |
| #10290 | Diya K · 7-B | ₹4,500 | Card |
| #10289 | Rohan M · 9-A | ₹6,200 | Cash |
The problem today
What gets in the way
- Ledger books and handwritten receipt books
- Calling parents one by one before each term
- Matching UPI screenshots to students
Why it happens
When payments and student records are separate, every rupee has to be matched by hand.
How KalviOne solves it
Structures and installments
Fee heads, amounts, installments and due dates per class — dues are calculated for every student.
Payments that reconcile
Online payments are verified with the gateway and posted to the student's ledger with a PDF receipt.
Payroll in the same books
Payroll runs produce payslips; expenses are recorded alongside fee income.
A day for accountants with KalviOne
- 01Reminders sentAutomatically, before due date
- 02Payments reconcileOnline, with receipts
- 03Counter paymentsCash & cheque, same ledger
- 04Collection reportAny date range
- 05Run payrollPayslips published
What accountants see in KalviOne
- Fee structures, dues and payments
- Receipts and the collection ledger
- Expenses, finance and payroll
- School store orders (if enabled)
Access & privacy
Accountants get fees and finance — not school configuration, staff permissions or academic records.
What happens without anyone pressing a button
Three days before an installment is due
The parent gets a reminder with an online payment link.
Online payment verified
A PDF receipt is generated and sent on WhatsApp or email.
Pending one-off fees
Daily reminders until paid.
The numbers, without compiling them
Collections
Collected, pending and overdue for any date range.
Profit & loss
Fee income against expenses and payroll.
Accounting export
Tally XML, QuickBooks CSV or plain CSV.
Payroll
Payslips per run, per staff member.
The modules they use most
- Fees & FinanceFee structures, installments, online payment, receipts and reminders in one ledger.Explore
- Staff ManagementStaff directory, roles and permissions, subject allocation and payroll with payslips.Explore
- Reports & AnalyticsAttendance, fee, academic and staff dashboards generated from daily work — no Excel merging.Explore
What changes
Fewer follow-ups
Parents pay from the reminder.
Clean books
Every payment has a receipt and ledger entry.
Export ready
Collections export for your accounting software.
Common questions
Can we keep accepting cash?
Can fee structures differ by class?
See KalviOne the way accountants will use it.
A 30-minute walkthrough of exactly the screens this role uses — no login or commitment needed.